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PA

Techniche Global are working with an Engineering Technology company to appoint a Sales PA.

Principal duties and responsibilities:

  • Coordinate and maintain effective office procedures and efficient work flow, implement policy and procedure set by management and establish and maintain harmonious working relationships with superiors, co-workers, subordinates, customers, clients and suppliers.
  • Managing Director and Country Management team with scheduling of time and scheduling appointments and maintain calendar for these staff members. Make arrangements for and coordinate business meetings, company team building and other events.
  • Compose correspondence from ideas for own or various managers’ approval. May compile and prepare information and supporting data for meetings, presentations and reports.
  • Maintain filing and records for managers and other office flow procedures. This information may consist of personnel records, function/business financials and strategic plan presentations, which may be confidential.
  • Give work direction to other support staff members as needed.
  • Read and prioritise incoming correspondence to determine importance, urgency and distribution. Correlate and edit materials submitted by first reports and others for monthly reports and meetings.
  • Take action authorised during manager’s absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize the effect of the manager’s absence.
  • Maintain files for the group as requested and provide thorough filing and mail distribution.
  • Perform assignments where substantial trust, accuracy and confidentiality are required.
  • Assist with the coordination of business trips as requested and as needed.
  • As part of a team, assist at trade shows and customer events from time to time (some travel may be necessary), and provide administrative support when needed for training seminars.

Experience required for Professional Level:

  • Previous experience working as a Personal Assistant, supporting a team of managers.
  • Excellent Administration, Co-ordination and Secretarial Skills.
  • High level of competence on MS office packages.
  • Excellent interpersonal and communication skills